Job Description:

• Sourcing Candidates: Assisting with drafting job profiles, posting vacancies on job boards, and screening incoming resumes.
• Interview Logistics: Coordinating interview schedules, managing candidate correspondence, and maintaining the Applicant Tracking System (ATS).
• Pre-Employment Checks: Initiating background screenings, verifying employment references, and issuing offer letters or contracts.

• New Hire Orientation: Organizing first-day schedules, conducting orientation presentations, and facilitating building access.
• Documentation Intake: Collecting tax forms, processing I-9 verifications, and managing digital or physical onboarding packets.
• Exit Logistics: Assisting supervisors with offboarding workflows, collecting company assets, and processing termination paperwork. 

• Database Maintenance: Keeping employee profiles accurate inside the Human Resources Information System (HRIS) regarding title changes, salary modifications, and leave data.
• File Compliance: Auditing employee files to ensure compliance with strict privacy guidelines and local record retention laws. 

• Employee Liaison: Serving as the first point of contact for routine employee inquiries regarding healthcare plans, paid time off, and company policies.
• Vendor Coordination: Partnering with third-party insurance brokers to resolve individual claims or benefit enrollment issues.
• Data Integration: Formatting and auditing monthly payroll inputs, leave approvals, and bonus tracking before submission to finance. 

• Review Cycle Logistics: Preparing review packets, organizing schedule slots, and tracking evaluation completion rates.
• Training Management: Booking logistics for professional development programs, tracking required safety training, and recording compliance renewals. 

• Experience: Minimum of 1 to 2 years of experience in an HR assistant or general corporate administrative role.
• Technical Skills: High proficiency with productivity suites (MS Office/Google Workspace) and functional knowledge of HRIS systems (e.g., BambooHR, Workday) or ATS tools.
• Soft Skills: Superior context-switching capability, discretion with highly confidential data, and clear verbal communication skills. 

Industry:

Business Services

Category:

Security

Skills: