Job Description:

• Calendar & Time Management: Proactively managing complex schedules, prioritizing high-impact engagements, and resolving meeting conflicts across multiple time zones.
• Communication & Gatekeeping: Serving as the primary point of contact for internal and external stakeholders. This includes screening emails and calls, drafting professional correspondence, and managing sensitive information with high discretion.
• Travel & Logistics: Planning end-to-end domestic and international travel, including visas, detailed itineraries, and ground transportation, while managing real-time disruptions.
• Meeting & Event Support: Preparing agendas and briefing packs before meetings, taking minutes during, and tracking action items afterward to ensure follow-through.
• Project & Strategic Support: Assisting with special projects, conducting research, and preparing analytical reports or high-level presentations to support executive decision-making.
• Financial Administration: Processing expense reports, managing budgets, and sometimes assisting with light bookkeeping or vendor invoicing. 
   

• Experience: Typically requires 3–5+ years of administrative experience, often specifically supporting senior-level managers or C-suite executives.
• Technical Proficiency: Advanced skills in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace. Familiarity with project management tools (Asana, Trello) and expense systems (Concur) is often preferred.
• Soft Skills:
  • Discretion: An absolute requirement for handling confidential business and personal matters.
  • Proactivity: The ability to anticipate an executive’s needs before they are explicitly stated.
  • Adaptability: Comfort working in fast-paced environments with shifting priorities and occasionally non-standard hours.

Industry:

Professional Services

Category:

Consultancy

Skills: